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Quincy United Soccer
Club, Inc.
Board
Meeting Minutes
December 12, 2007
Board
Members/Officers/Team Representatives Present:
Jim Murphy, President; Greg Reis,
Vice-President, U-11B and U-14B Coach; Lori Schulz,
Treasurer; Nancy Dreyer, Secretary; Mike
Foster, U-14G Team Representative and Director At
Large; Steve Venvertloh, U-17B Coach and Director
At Large; Jamy Landwehr, U10B Team
Representative; Lori Clarkson, U-13B Team
Representative; Denette Kuhlman, U-12G Team
Representative; Kirk Rodemich, U-11B Team
Representative; Sarah Mueller, Assistant to Dir.
of Coaching; Mike Plant, U-15B Representative and
Director At Large; Matt Longo, U13B Coach and
Director of Coaching; Jim Thomas, U-14G Coach;
Ron Amos, U-10G and U-8B Team Representative;
Terri Welch, U-10G White Team Representative ;
Kent Kite, U-10G Red Team Representative .
Officers, Board
Members unable to attend: Terry
Bower,
Director of Operations, and U-15B Coach; Dave Keck,
U-11G Coach, U-14B Team Representative and Director At
Large; Jane McNay, U-13G Team Representative;
Eric Peters, U11G Coach; Tony Reis, U-13B
and U-11B Coach; Brian Vahlkamp, U-11B Coach;
Randy Rees, U11G Team Manager; Kent Vonderheide,
U11G Team Representative; Peggy Senior, U-17B
Team Representative; Chris Niemann, U-16B Team
Representative.
Call to order
President Jim Murphy called the meeting to order at 7:03
PM. The meeting took place at the Knights of Columbus.
Secretary’s Report
The
minutes for the November 14, 2007 meeting were presented
for approval. Mike Foster moved that the
minutes be approved; Mike Plant seconded;
the motion carried.
Treasurer’s Report
The
Treasurer’s Report, prepared by Lori Schulz, was
presented for review. Lori reported that she is looking
for another cd to invest a portion of the Club’s money.
As of this date $23,750 in player fees has been
collected and $11,850 has been collected from the sale
of the Discount Card. Nancy Dreyer moved
that the report be approved; Steve Venvertloh
seconded; the motion carried.
Committee Reports…
Competition:
Greg Reis reported that for teams to play in the
Illinois State Cup tournament teams must play in an
Illinois league. Our teams that currently play in the
Missouri SLYSA League don’t qualify for the Missouri
State Cup because 50% of the team must reside in the
State of Missouri. Greg said coaches may need to
discuss with their parents about changing leagues at the
high school level so they can play the Illinois State
Cup tournament. Recently the Club has found that high
school teams that haven’t participated in the Illinois
State Cup are not eligible for the College Showcase
Games. College Showcase games are important for players
planning to play college level soccer.
Matt Longo will look into college showcases that don’t
require state cup attendance, if there are any and
report back.
Finance: No
Report.
Fundraising:
It was reported that we still have approximately ½, of
the ordered fundraising cards. Discussion on what to do
with the remaining cards took place. It was suggested
and agreed by the board to allow parents to continue
their sales through the end of February. Discounts will
be applied to any family’s 2009 player fees for cards
sold after January 15 through the end of February,
2008. Revenue from the sold cards will be 50% to the
Club and 50% to the 2009 player fees.
Rules and Bylaws:
Activities: No
report.
Equipment:
Jim
reported for Dave Keck that a new ball design has been
selected for the balls the Club will be giving to
players. He also reported that all uniforms, except for
high school, are currently being lettered and numbered.
Merchandising:
Nancy Dreyer along with Lori Murphy will be working
together to select merchandise for the Club to sell.
Any suggestions of items to sell will be looked into and
considered.
Indoor Tournament:
Jim
Murphy and Terry Bower will be co-directors for the
tournament.
Outdoor Tournament:
Terry Bower and Jim Murphy will also co-direct the
tournament. QSL contract has been issued to us. Jim
reported that the Quincy Civic Center will again pay the
QSL rental fee of $2,500. Changes in the management at
Shottenkirk Toyota have taken place, Jim will be
speaking with the new manager to see if they would like
to continue to sponsor the tournament as they did last
year and report back. If they choose to NOT sponsor the
tournament, the tournament name will return to “Gem City
Shoot Out”.
Much discussion took place on how to get more parents
involved with the tournament. From the discussion it
was decided that each team would be assigned a specific
area to chair and man. The actual planning for the
entire tournament has not been assigned to a specific
team, however, from this discussion it will now be
included. For the 2008 tournament and every tournament
after, the U-13 Girls and Boys teams will be the teams
that will work with the tournament directors to plan the
entire tournament.
Newsletter: Chairperson
is needed.
Website:
Jim
Murphy reported that updated fall games have been added
to the website.
Vice-President’s
Report
Greg Reis recommended that all team managers,
representatives, and coaches should be contacting teams
they have played this past season and invite them to our
outdoor tournament. Greg recommends not waiting until
“crunch time”. In other words be inviting them early or
anytime during the playing season, and to not wait until
they see their age group doesn’t have enough teams for
the tournament.
Director of
Operations Report
It
was reported that all necessary forms for the outdoor
tournament have been completed.
Director of Coaching
Report
Matt Longo reported that Steve Venvertloh’s U-18 Boys
team will be going to State Cup this upcoming season.
The high school boys’ tryout numbers were very good.
Coaches for the newly selected high school teams are:
U-15 Terry Bower; U-16 Mike Lantz; and U-17/U-18
(combined team) Steve Venvertloh.
Metro United Soccer Club and the Muscatine Soccer Club
will host College Showcase tournaments.
Matt will be looking at dates to set a coaches meeting.
He said he hasn’t had one in a while and feels it is
needed. Will let us know soon what the date will be.
President’s Report
Jim
reported that the communication about the contract with
QSL went very well. Jim received a letter from the IRS
concerning the Club’s 501c status. There was a grace
period given to us by the state and that period is
coming to an end. The Club will have to submit
information to them showing we are truly a
not-for-profit organization. Jim has an accountant
working on this for us probono. Jim is planning to set
an informational manager/representative meeting in
January.
Jim
met again with area leaders about the conversion of
Boots Bush Complex into a soccer park to move along the
process. Funding is a major concern/stumbling block.
In the past QUSC board has discussed how we could help
with funding. Jackie Bevelheimer recommends meeting
with legislators. The general consensus is that
everyone involved wants to see the project completed.
Old Business
Steve Venvertloh is looking to play in an Illinois
soccer league this spring; field setup needs to be
planned.
New Business
Two
families from the U-13 Girls and two families from the
U-13 Boys teams have been selected to assist Jim and
Terry with planning and implementation at this year’s
outdoor tournament. These parents will attend all
planning meetings and be assigned to handle specific
areas and to organize volunteers from the rest of their
team parents to help them accomplish their duties.
Other teams will be assigned areas to plan and
organize and man for the tournament. Denette Kuhlman
recommended putting the above information in the parent
letter that is handed out at tryouts.
All
in attendance are in favor of the above. None opposed.
Jim
Thomas asked about the Club holding an end of year
celebration with our sponsors to present trophies to
them. Jim Murphy questioned whether we want all
trophies to go to our sponsors or have the teams keep
them. Also, it was questioned whether the sponsors want
all the trophies to display. It was suggested to have
Terry Bower contact Kriegers and other sponsors about
setting this up.
Discussion
Terri Welch, U-10 Girls White team manager reported that
her team numbers are below what they need on their
roster and requested information on the proper steps to
fill their roster. Jim Murphy
told her the Executive Board will be meeting to discuss
these procedures and will notify her of the decision.
Next Meeting
The
next meeting will be held Wednesday, January 9,
2008 at 7:00 PM at the Knights of Columbus.
Adjournment:
The
meeting was adjourned at 8:14PM. Nancy Dreyer
moved that the meeting be adjourned;
Mike Foster, seconded.
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