QUINCY UNITED SOCCER CLUB
    

Quincy United Soccer Club, Inc.

Board Meeting Minutes

October 10, 2007

Board Members/Officers/Team Representatives Present:   Jim Murphy, President;  Greg Reis, Vice-President, U-11B and U-14B Coach; Nancy Dreyer, Secretary; Matt Longo, U13B Coach and Director of Coaching; Mike Foster, U-14G Team Representative; Mike Plant, U-15B Representative; Steve Venvertloh, U-17B Coach; Eric Peters, U11G Coach; Tony Reis, U-13B and U-11B Coach;  Sarah Mueller, Assistant to Dir. of Coaching; Jamy Landwehr, U10B Team Representative.    

Officers, Board Members unable to attend:   Terry Bower, Director of Operations, U-14B & U-17B Coach; Jane McNay, Director at Large and U-13G Team Representative; Dave Keck, U-11G Coach and U-14B Team Representative; Randy Rees, U11G Team Manager; Kent Vonderheide, U11G Team Representative; Pete Little, U-13B Team Representative; Kathy Ginster, U-11G Team Representative; Peggy Senior, U-17B Team Representative; Kirk Rodemich, U-11B Team Representative; Chris Niemann, U-16B Team Representative; Jim Thomas, U-14G Coach; Mike Holm, U-14G Team Representative;.  

Call to order

President Jim Murphy called the meeting to order at 7:02 PM.  The meeting took place at the Knights of Columbus. 

Secretary’s Report

The minutes for the September 12, 2007 meeting were presented for approval.  Matt Longo moved that the minutes be approved; Greg Reis seconded; the motion carried.

Treasurer’s Report

The Treasurer’s Report, prepared by Jim Murphy, was presented for review.  Jim noted that there was not a lot of activity.  Jim noted that two $5,000 cds are currently sitting in the checking account;  they will remain there until uniforms are paid.  Lori Schulz was introduced as the new Treasurer.  Nancy Dreyer moved that the report be approved; Greg Reis seconded; the motion carried.

Committee Reports…

Competition:   Greg Reis is the new chairperson for this committee.  A meeting is scheduled for Friday, October 12^th to discuss spring tournament selections.    

Finance:  Lori Schulz is the new chair for this committee; Approximately 5 members are needed.    

Fundraising:  Tony Reis will continue to chair this committee; Approximately 5 members are needed.  There are approximately 2,000 fundraising cards signed out to club families; 3,800 cards were ordered.  A problem with one of the businesses on the card has come to the Club’s attention.  Although GameMasters read and signed the Fast Track Fundraising contract, an oversight on their part has made them change their offer on the card.  The card will only be honored for the one year at the Smokehouse Restaurant inside the store.  A mass email has been sent out to every family within the Club informing them of the change.   They’ve been asked to be sure to inform anyone purchasing the card of the change.  Also, Lori Schulz and Jim Murphy are reminding everyone about the change when they pick up more cards to sell.

Rules and Bylaws: 

Activities:  No report.        

Equipment:  Uniforms are in and are being numbered and lettered.  New balls with the Club logo will be given to all players.  

Indoor Tournament:  Dates for the 2008 tournaments are February 8, 9^th & 10^th and 15^th, 16^th and 17^th.  Discussions on whether to include the high school division took place.  Past problems, with players getting out of hand, were one of the issues.  Matt Longo suggested hosting a one day only tournament for high school teams.  More discussion will take place at the November meeting.

Outdoor Tournament:   New chairperson is needed.  Competition Committee will discuss the date for the tournament at a meeting scheduled for Friday, October 12th.  The Club has received eight emails to date from out of town teams requesting our tournament date. 

Newsletter:  Chairperson is needed.  Approximately 5 members are needed also.   

Website:  Jim Murphy will chair this committee.  Approximately 5 members are needed also.

Vice-President’s Report

Greg Reis has contacted Quinsippi Soccer League about completing the contract for the Club’s Spring Tournament.  He is waiting for a response from the League.

Greg will contact IYSA to obtain further criteria needed for State Cup tournaments and report his findings at the November meeting.

Director of Operations Report

No Report

Director of Coaching Report

No report.   

President’s Report

Jim Murphy reported that he will have managers, coaches, and board members fill out background check paperwork. 

Jim recommended adding new wording to the By Laws reflecting Team Representatives that miss three consecutive board meetings would be removed from the board.  He will bring this up in New Business for a vote. 

A meeting between Jim Murphy, Matt Longo, Chuck Bevelheimer, Jim Mentesti, Greg Shierling, Amy Ernst, Eric Stratman, and Holly Cain took place recently to discuss the Quincy Park District field development.  Four fields could be produced if approved.  QUSC is working with them to make these changes a reality.  An open house is being planned by the Park District to allow the public to come and see the recommendations and to hear their comments about the changes. 

Old Business

Jim reported that Terry Bower talked with Larry McNett to resolve lingering paperwork/monies from the 2007 Outdoor Tournament.  As of this date, it still hasn’t been resolved.

Jim will contact Cathy Myers about the coaches’ evaluation form.   

New Business

Suggestions for purchasing new ball bags for U-13 teams and up were discussed.  Look into different design, parents buy at cost, were some of the thoughts discussed.  Dave Keck will choose some sample bags to show the board.  More discussion will continue on this subject.

Jim explained the Director’s At Large positions that are to be voted on.  Four slots are open.  Jim opened the floor for recommendations.  Dave Keck, Steve Venvertloh, Mike Plant, Mike Foster, and Jane McNay were all recommended and accepted their recommendation.  A written vote was taken and the new Director’s At Large are:  Mike Foster, Mike Plant, Steve Venvertloh, and Dave Keck. 

Jim reported that previous information stated at a board meeting in July about Club tryouts was incorrect.  The Club does have to have tryouts and Jim will be contacting IYSA for more details. 

Tony Reis suggested the U13 and U14 boy’s teams need to start participating in State Cup tournaments in order to start aligning themselves to the criteria needed for when they hit the high school age group.    

Discussion

Next Meeting

The next meeting will be held Wednesday, November 14, 2007 at 7:00 PM at the Knights of Columbus. 

Adjournment:  The meeting was adjourned at 8:10 PM.  Sarah Mueller moved that the meeting be adjourned; Nancy Dreyer, seconded.