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Quincy United Soccer
Club, Inc.
Board
Meeting Minutes
September 12, 2007
Board
Members/Officers/Team Representatives Present:
Jim Murphy, President; Nancy Dreyer,
Secretary; Matt Longo, U12B Coach and Director of
Coaching; Terry Bower, Director of Operations,
U-14B & U-17B Coach; Sarah Mueller, Assistant to
Dir. of Coaching; Mike Foster, U-13G Team
Representative; Mike Plant, U-14B Representative;
Jane McNay, Director at Large and U-12G Team
Representative; Dave Keck, U-11G Coach and U-13B
Team Representative; Steve Venvertloh, U-16B
Coach; Randy Rees, U11G Team Manager; Kent
Vonderheide, U11G Team Representative.
Officers, Board
Members unable to attend: Greg
Reis,
Vice-President, U-10B and U-13B Coach; Pete Little,
U-12B Team Representative; Tony Reis, U-12B and
U-10B Coach; Kathy Ginster, U-11G Team
Representative; Peggy Senior, U-16B
Representative; Kirk Rodemich, U-11B Team
Representative; Chris Niemann, U-16B Team
Representative; Jim Thomas, U-13G Coach; Mike
Holm, U-14G Team Representative;.
Call to order
President Jim Murphy called the meeting to order at 7:06
PM. The meeting took place at the Knights of Columbus.
Secretary’s Report
The
minutes for the July 18, 2007 meeting were presented for
approval. Jim Murphy moved that the
minutes be approved; Dave Keck seconded;
the motion carried.
Treasurer’s Report
The
Treasurer’s Report, prepared by Jim Murphy, was
presented for review. Nancy Dreyer moved
that the report be approved; Matt Longo
seconded; the motion carried.
Committee Reports…
Competition:
Jim Murphy is sending a list around first to board
members and then to parents to select a committee to
serve on. We need a new chairman for this committee
from the board and need approximately five people on
each committee.
The
club will be looking at sending U-12 age groups and up
to the State Cup tournaments. In order for our teams to
be eligible for College Showcase tournaments later in
their soccer careers we need to start attending State
Cup tournaments. It is one criteria they look at when
selecting teams.
Finance: Jim
Murphy reported there hasn’t been any finance meetings,
and questioned whether we need to have one.
Fundraising:
Jim Murphy reported that the Executive Board met in
August and discussed many topics, but spent quite a bit
of time discussing the fundraising card. The Executive
Board agreed to have Tammy Hoschar take charge and
contact businesses for the card. She has done a very
good job and hopes to have the cards ready by the end of
September/first of October. The fee for the card is
$10; the Club will make $9 per card. The first set of
10 cards sold will lower a player’s fee from $300 to
$210, 11 thru 30 cards sold will deduct an additional $5
off, per card, and if another 10 cards are sold (maximum
40 cards) the child will receive a specially designated
sweatshirt. If families have multiple kids playing,
each child must sell 10 cards each to get the
deductions.
The
cards are numbered and the Club treasurer will track the
cards given out. All agreed by vote, to the deductions
to be given for cards sold. No one opposed.
Rules and Bylaws:
Jim
Murphy reported that Russ gave him all the changes that
he has made. Jim reported that we need to look into
making more updates to our Bylaws. A new chairman is
needed.
IYSA Disclosure Rule 40.44 US Soccer Rule states that
background checks must be completed on every coach, team
manager, and executive board member, annually, and
randomly. All must be completed this year and results
must kept secured. Jim has selected a company “Choice
Point” to do these background checks. The Club had to
pay $25 to setup the account and will be charged $1.50
per background check. The company selected was
recommended by IYSA.
Activities: Jim
Murphy suggested a beginning and/or end of the year
gathering for all teams. A new chairman is needed.
Equipment:
Dave Keck reported that all uniforms are in and Tim
Tappe will be applying the printing. Krieger’s has
agreed to a two year commitment with a discount on the
second year; Advance Physical Therapy also agreed to a
two year commitment with a discount on the second year.
Indoor Tournament:
Jim
Murphy would like to see us work on this tournament
earlier. Matt wants to get dates selected and sent out
by next month. Tournament directors are needed for both
Indoor and Outdoor.
Outdoor Tournament:
No
Report.
Newsletter: Jim
Murphy presented a newsletter sample. He plans on
having one available by the end of October. He’d like
Matt to contribute, feature a team, alumni player. He
recommended developing a newsletter committee. Everyone
present agreed the newsletter is a good idea and to have
current players recommend a name for the newsletter.
Website:
Jim
reported that he will make sure the problems the site
was experiencing get corrected. Jim would like to see a
committee for the website.
Vice-President’s
Report
No
Report.
Director of
Operations Report
No
Report
Director of Coaching
Report
Matt reported that a final selection for a coach for the
U10 Boys was completed. Chris Smith, originally from
Springfield IL has been selected. Chris has experience
coaching high school as well as younger age groups.
Chris will be introduced to his team parents at a
meeting October 3.
Matt also reported Michelle Brumbaugh will assist Dave
Keck with his U-12 Girls team.
President’s Report
Jim
Murphy welcomed new members, Randy Rees, Team Manager
and Kent Vonderheidi, Team Representative for U-11
Girls.
Our
Club has gained a lot of respect from St. Louis teams.
They are talking among themselves stating our Club is
producing tougher teams. Jim noted our teams have had
136 wins, 35 losses and 21 ties in the spring 2007 SLYSA
season. Thank you coaches.
Jim
reported that Chris Smith will be the new coach for the
U-10 Boys team. Chris has coached SASA teams and
Chatham Glenwood High School teams. He has worked with
kids from U10 to U19.
Kevin Murphy and Jen Bordenkircher will be coaches for
the U-10 Girls’ teams.
Jim
reported some goals he’d like to see accomplished for
the Club. 1) More parent Involvement and 2)
More communication with Coaches. Jim would like
better communication with coaches in order to determine
what is best for each team. Needs for teams are
different; He’d like to do what is in the best interest
for each team.
Matt Longo will try to secure an assistant coach to
anyone who needs one.
Jim
noted that Section 6.9 of the QUSC Bylaws states
that…Board membership of a person may be terminated by
the Board after a member has failed to attend three
consecutive meetings. Jim would like to see more
enforcement of this bylaw.
Tryouts saw a 25 player increase from last year. The
Developmental Leagues’ numbers remained the same and the
increase doesn’t include high school kids.
The
Developmental League had 50 kids involved in the spring
2007 season; Dave White is watching QSL games to look
for more kids who could benefit the program.
Old Business
Evaluation of coaches has not been completed.
Information is needed from Cathy Myers. Matt offered to
help Jim get information from Cathy.
Jim
Murphy would like to see a booklet created for team
managers that has a list of needed paperwork/forms to be
completed for the teams in League play as well as
tournament play. He would like these forms to be made
into a PDF File.
Dave Keck questioned if the situation was finalized
regarding the Referee Assigner for the Outdoor
tournament. Jim will check with Ken Doellman on the
status of this subject.
Club money invested in cd’s was discussed.
New Business
The
Executive Board approved Terry Bower to continue as
Director of Operations and Matt Longo as Director of
Coaching. Jim wants to look at current job duties and
make changes/updates. The Executive Board also
discussed the need for the Boys/Girls Coordinator
positions. These positions were approved to be
eliminated and instead create an Assistant to the
Director of Coaching position. This person will assist
Matt in anyway needed and would have voting status. A
Bylaw change will be required as well as job duties
created for the position. Nancy Dreyer motioned
to eliminate the Boys/Girls Coordinator positions and
Development the Assistant to the Director of Coaching
position, Dave Keck seconded; motion carried.
Jim
sent an email out to all parents about the need to fill
the Treasurer position for the Board. One person sent a
response back with interest. An appointment is set to
meet with her later this week. Four Directors at Large
are needed; Directors At Large attend Board
meetings and Executive Board meetings as well as assist
officers of the Board by representing the interests of
the club and by serving on committees, as needed.
They will be voted in at the October meeting.
Discussion
Next Meeting
The
next meeting will be held Wednesday, October 10,
2007 at 7:00 PM at the Knights of Columbus.
Adjournment:
The
meeting was adjourned at 8:25 PM. Matt Longo
moved that the meeting be adjourned;
Steve Venvertloh, seconded.
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