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Quincy United Soccer
Club, Inc.
Board
Meeting Minutes
March 14, 2007
Board
Members/Officers/Team Representatives Present:
Russ Meyer, Vice-President; Jim Murphy, Treasurer;
Nancy Dreyer, Secretary; Jane McNay, Director
at Large and Team Representative U12 Girls; Matt
Longo, U12 Boys Coach and Director of Coaching;
Pete Little, Team Representative U-12 Boys; Kirk
Rodemich, Team Representative U-10 Boys; Mike
Holm, Team Representative U-14 Girls; Chris
Niemann, Team Representative, U-15 Boys; Peggy
Senior, Team Representative, U-16 Boys; Dave Keck,
U-11 Girls Coach and Team Representative U-13 Boys;
Tony Reis, U-12B and U-10B Coach; Sarah Mueller,
U-14G Coach; Cindy Reis, U-13B Team Manager;
Greg Reis, U-10B and U-13B Coach; Jim Thomas,
U-13G Coach; Mike Foster, U-13G Team
Representative; Kathy Ginster, U-11G Team
Representative; Randy Rees, U-10G Team Manager;
Mark Foley, U-13G Coach .
Officers, Board
Members unable to attend:
Call to order
President Dan Brink called the meeting to order at 7:08
PM. The meeting took place at the Knights of Columbus.
Secretary’s Report
The
minutes for the February 7, 2007 meeting were presented
for approval. Russ Meyer moved that the minutes
be approved; Chris Niemann seconded; the motion carried.
Treasurer’s Report
The
Treasurer’s Report, prepared by Jim Murphy, was
presented for review. Jim reported another month of a
lot of activity. He also noted another CD would be
coming due…he will look into possibly rolling the money
into the checking account until the season is over, then
reinvesting back into another CD. Russ Meyer
moved that the report be approved; Chris Niemann
seconded; the motion carried.
Committee Reports…
Competition:
No Report.
Finance: Jim
reported he completed a spreadsheet for tracking
purposes. He noted that compared to last year, the Club
is about $200 “in the hole and $5,100 behind on
sponsorship fees”.
The
Indoor Tournament, both together, made $1,100.
Financially, the Club is just breaking even until the
Outdoor Tournament. Sponsorship fees are very behind
compared to last year and the year before.
Fundraising:
Eric
Stratman has backed out of his role as marketing person
for the Club. He has stepped aside from the majority of
the duties noted for the position. He is, however,
continuing to send correspondence to sponsors requesting
their continued sponsorship for the Outdoor tournament.
Dan Brink is asking every Team Representative to contact
Eric and suggest possible sponsors he can contact.
Rules and Bylaws:
Russ
Meyer reported that changes will be available at the
April Board Meeting to view and approve.
Activities:
No
report.
Equipment:
Dave
Keck reported that the uniforms all look very good. The
players are very happy with the socks (they go on
easy)!
Dan
Brink noted that players that have been in the club a
long time need new soccer bags. Parents can order them
from Dave for $20.
Indoor Tournament:
Matt
Longo reported he has a new idea on a different way to
organize next year’s tournament….late games will not be
necessary. He will give more information on this later
in the season. Matt noted that he had to turn away
teams. Matt recommends changing the team fees to $200
per team.
Outdoor Tournament:
Pete
Little reported the first outdoor tournament meeting is
to be held March 21 @ 6:30P at Americas Best Value Inn.
Chairpersons are needed for several committees. Jim
Murphy was asked to send emails to the teams asking for
help from the parents.
Terry
Bower noted that 12 teams are registered for the
tournament. Greg Reis recommended coaches need to
contact out of town teams in their age groups to invite
to the tournament.
Toyota has donated $3,500 to our tournament, thus
prompting us to change our tournament name to the Toyota
Gem City Shoot Out.
Dan
Brink explained how the $2,500 amount from the Quincy
Convention and Visitor’s Bureau came about. See board
minutes (President’s Report) from the December, 2006
meeting for full information on this subject and
Quinsippi Soccer League.
Dan
would like the team managers and team representatives to
ask our team parents if they want our Club to host an
outdoor tournament and report back to the board.
Website:
Jim
Murphy is asking that scores from league games and photo
action shots of each player be submitted to him for each
team’s web page on our website. Each team’s game
schedule is listed on the website and he would like to
update the information after each weekend play.
Greg
Reis requested the SLYSA League and Tournament checklist
of forms and needed information be put on the website.
Vice-President’s
Report
Russ
gave a special thanks to Jim Murphy, Terry Bower, and
everyone involved with the Indoor Tournament. Russ
reported there are new guidelines for 501c3 non-profit
companies that will affect our status. Several areas of
the bylaws will need to be updated to be brought into
compliance. Insurance for Officers and Directors is a
requirement to protect the Club. More information can
be found on the website bluesombrero.com. Russ will
have the changes available for review at the April board
meeting.
Director of Operations
Report
Terry
Bower reported that all teams are entered for their
tournaments. Indiana has been particularly difficult to
enter…..computer problems with their website is the
problem.
Coaches will receive their travel checks the Wednesday
before their tournament. Get receipts to Terry if you
go over your expenses. Terry noted that our team is
not noted as a team in their league on their website.
Jim Murphy said he has been working on that with them.
Director of Coaching
Report
Matt
Longo reported that he will be visiting team practices.
He is asking coaches to get their practice schedules to
him so he can make arrangements to visit their
practices. Matt would also like to get himself to an
“A” level license so he can teach the courses for our
area. Matt noted that an “E” license is all that is
needed for basic coaching; “D” license is needed for
coaching 15 yrs. and older. Matt reported that a “D”
License seminar is set for Columbia Rockbridge on March
24 – 25 and March 30-31. They must have at least 13
attendees to hold the seminar. The fee is $175.
Matt
would like the team representatives to get information
on other teams based on a form he will give them to
compile the information for when it is our tournament
time.
Dan
Brink noted that since our Club has 5 teams entered in
the SLYSA League we need to make sure and attend their
board meetings.
Matt
has asked that teams report their scores to the Quincy
Herald-Whig. Coaches or Representatives/Managers can
email
m.schuckman@whig.com and report their scores,
details of the game, goals scored, assists, etc.
President’s Report
Dan
reported information about Futsol. Dates are being
setup in April to have our teams practice at the
Convention Center using the Futsol training skills. Dan
will get the information to us very soon.
Dan
reported that a meeting between the Mayor of Quincy,
Quinsippi representatives and Quincy High School
representatives took place; Discussed long term
commitment for contract for our tournament.
The
Developmental League is doing a great job. Numbers are
at 46; kids with a great desire to play soccer are what
this group is all about.
Old Business
Quarterly board meetings were suggested by Chris
Niemann. Terry Bower added he thought having monthly
meetings, January through June would be necessary, and
holding meetings only in August, October, and December
seemed reasonable during the less busy time of the
season. Discussion regarding this topic will continue
at future board meetings.
Reimbursement to Officers of the Board….”Executive Board
duties far exceed what he did as a coach”, says Dan
Brink. Dan believes giving people a small incentive to
be on the board and to help off set some of their costs
for traveling out of town is a good thing. The total
amount of reimbursement would be approximately $3,600 a
year. Bylaws will have to be changed to reflect the new
reimbursement if the motion is passed.
Discussion regarding whether the Club could afford to do
this at this time took place. Dan Brink noted that the
larger clubs pay their board members and have paid
staff. Dan says that we, the Club, need to look at
whether we want to grow this Club, if so, we will have
to look at having paid staff in the future.
Chris
Niemann made a motion to pay Executive Board members
traveling reimbursement, Sarah Mueller seconded the
motion. A vote was taken among those team
representatives and Girls’ and Boys’ Coordinators
present at the meeting, Executive Board members, who had
a right to vote, opted not to vote since they were
directly involved. Motion carried.
New Business
Jim
Murphy let everyone know about Club merchandise he has
available (shirts, sweatshirts, youth sizes up to adult
sizes XXL). Jim Murphy also reported that he attended
an IYSA Mandated Host Tournament Directors Meeting in
Chicago on behalf of the Club. He took many notes and
mentioned many requirements the Club will have to be
sure to follow. His notes will be included as an
addendum to these minutes.
Matt
Longo suggested the Club needs to begin thinking and
discussing Fall League/traveling play for 2007. Matt
also recommends that each team be responsible for
acquiring $500 in sponsorship fees for our outdoor
tournament.
Jim
Thomas questioned if the Club has long term goals
setup. The Club currently does not have this.
Danny
thanked everyone for attending and for everyone’s
recommendations.
Discussion:
None
Next Meeting
The
next meeting will be held Wednesday, April 12, 2007 at
7:00 PM at the Knights of Columbus.
Adjournment:
The
meeting was adjourned at 8:46 PM. Pete Little
moved that the meeting be adjourned; Matt Longo
seconded.
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