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Quincy United Soccer
Club, Inc.
Board
Meeting Minutes
February 7, 2007
Board
Members/Officers/Team Representatives Present:
Russ Meyer,
Vice-President; Jim Murphy, Treasurer; Nancy Dreyer,
Secretary; Michael Plant, Team Representative U14 Boys ;
Jane McNay, Director at Large and Team Representative
U12 Girls; Matt Longo, U12 Boys Coach and Director of
Coaching; Steve Venvertloh, U16 Boys Coach; Pete Little,
Team Representative U-12 Boys; Mike Foster, Team
Representative U-13 Girls; Kirk Rodemich, Team
Representative U-10 Boys; Mike Holm, Team Representative
U-14 Girls; Chris Niemann, Team Representative, U-15
Boys; Peggy Senior, Team Representative, U-16 Boys; Dave
Keck, U-11 Girls Coach and Team Representative U-13
Boys.
Officers, Board
Members unable to attend:
Dan Brink,
President, Greg Reis, U13 Boys Coach and Boys
Coordinator; Sarah Mueller, U14 Girls Coach; Tony Reis,
U-12 and U-10 Boys Coach.
Call to order
Vice-President
Russ Meyer called the meeting to order at 7:06 PM. The
meeting took place at the Knights of Columbus.
Secretary’s Report
The minutes for
the January 10, 2007 meeting were presented for
approval. Jim Murphy moved that the minutes be
approved; Chris Niemann seconded; the motion carried.
Treasurer’s Report
The Treasurer’s
Report, prepared by Jim Murphy, was presented for
review. Jim reported a lot of activity this month.
Alarm Systems sponsor from last year paid his amount
due. SLYSA notified us that every team has been
accepted. Financially, the Club is doing very well. Nancy
Dreyer moved that the report be approved; Mike Plant
seconded; the motion carried.
Committee Reports…
Competition:
No Report.
Finance: Jim
reported that there is one team that has not paid their
fees, and their roster isn’t clear as of today. U-10
Girls will do two tournaments and the Quincy
tournament. Jen Bordenkircher is the coach; No league
play for this team. Jim noted that the $125 fee the
parents pay will not be enough to cover all their fees.
Most all other
team fees are in and paid. He will be creating a
spreadsheet to track the Club’s money coming in and
going out.
Fundraising:
Jim Murphy
reported the $1900 sponsor dollars doesn’t include major
sponsors. Some responses are being seen from the
letters Eric Stratman has sent. Russ Meyer added that
Eric wants to switch roles; he will forfeit any fees
this year and won’t take any percentage of money brought
in to the Club, per his request.
Rules and Bylaws:
Russ reported
that he checked with an attorney about amendments to the
Bylaws. According to the attorney, amendments can be
made, does not have to be an addendum. Jim Murphy also
noted he checked with a financial auditor, he also
agreed changes to the bylaws can be an amendment.
Activities:
No report.
Equipment:
Dave Keck
reported all uniforms and balls for the Developmental
League have been distributed. He said the rest of the
uniforms are being lettered now and will be ready for
each tournament and league play. Dave also noted that
the QUSC logo is larger this year and says it looks
good.
Thanks went out
to Dave for all his work with the uniforms.
Indoor Tournament:
Matt
Longo reported that he indoor tournament is fully
booked. First game on Saturday starts @ 8:00A and the
last game starts at 10:00P. Sunday start times are
8:00A also and last game starts at 5:00P. Only one
complaint from an out of town team. Terry Bower has the
official’s list, concessions and referees are all ready,
as well as medical coverage. Seven teams will play on
the small field at the first indoor tournament. Matt
noted that the indoor tournaments have been very
successful in getting teams, so much that we had to turn
away teams. Matt also reported that Terry Bower worked
many hours on the tournaments as Tournament Director.
Jim Murphy reported that medals for all 1st
and 2nd place finishes, coaches also.
T-shirts will be available for $10. Second tournament
will give special t-shirts to the winners instead of
medals, teams still get a trophy.
Outdoor Tournament:
Pete
Little said a meeting will be set up shortly after the
indoor tournaments are completed. Terry Bower will run
the concession stand. One out of town team (Iowa team)
has already signed up for the tournament. Pete
recommended the Club reciprocate this fall with Iowa
clubs. The first meeting for outdoor will take place in
March.
Website:
Both tournaments
are scheduled on the website. Jim Murphy reported that
he is receiving approximately 5 emails a week about the
outdoor tournament.
Vice-President’s
Report
Russ Meyer
thanked thanks everyone for the work done to make the
indoor tournaments a success. Russ reminded everyone to
recommend bringing concerns or problems to the board and
to invite parents to the meetings.
Director of
Operations Report
Jim Murphy
reported for Terry Bower that every team manager needs
to send a list of the tournaments their team will be
attending to Terry. Terry will complete all the forms
for each tournament. Any problems or concerns with
league play needs to go to Terry. A checklist has been
created by Jim Murphy telling managers what forms are
needed for SLYSA registration. Jim Murphy noted that
coach’s checks for each tournament will be sent to them
the Monday before that tournament.
Director of Coaching
Report
Matt Longo
reported that 20 people, minimum, are needed to hold a
coaches licensing clinic by the State. Matt recommended
putting ad in paper or on website asking for interested
persons to reply. Individual costs are approximately
$200 to attend a clinic. The Club might be able to help
defray some of the cost. Need a response by the end of
February for the E License.
President’s Report
Russ Meyer
reported that Dan is doing a lot of Ambassador work for
the Club…general awareness, tournaments, economic impact
we have on the community. Dan is working very hard for
the Club says Russ.
Old Business
No report.
New Business
Mike Plant made
a motion to vote to approve reimbursement to Executive
Officers for tournament expenses (similar to the way
coaches are reimbursed). Chris Niemann asked for more
information about this topic. Jim Murphy recapped what
had been previously discussed about this subject at past
meetings. He noted the excessive hours involved, by him
and the other Executive Board members, to make the Club
run smoothly. It was also noted that Terry Bower made
this recommendation well over a year ago, and Jane McNay
brought it up again at a board meeting this past fall.
It has been discussed at several board meetings and team
managers were asked to take this information to the
teams for their vote and then to report back to the
board. One incentive is to get more people interested
in taking over executive board positions when current
terms have been served. It is recommended to reimburse
them for out of town tournament fees/expenses. The
approximate reimbursement amount could be $300. Greg
Reis offered to give back his pay for his position as
Boys Coordinator in order to help fund the new
expense. Steve Venvertloh said he was concerned with
where a line should be drawn on who should get paid.
Mike Foster agreed also; he was concerned that parents
may get upset. Russ Meyer reminded everyone that this
subject has been discussed for well over a year and the
responses from team parents have not been reported to
the board. Chris Niemann agreed that the Executive
board has worked tirelessly to keep the Club running
smoothly, and that maybe more parent participation would
be seen because of it. Jane McNay and Pete Little both
agree that the reimbursement is validated. It was noted
by Dave Keck, that the U-13 Boys team has voted 3 votes
against the reimbursement.
Questions about
turning in receipts from tournaments were mentioned; Jim
Murphy will look into the process. A vote will be
taken on this subject at the next meeting (March).
Chris Niemann made one recommendation that board
meetings be changed from monthly to quarterly meetings
with the idea that more attendance might be seen.
Motion will be tabled until next month.
Discussion:
None
Next Meeting
The next meeting
will be held Wednesday, March 14, 2007 at 7:00 PM at the
Knights of Columbus.
Adjournment:
The meeting was
adjourned at 8:23 PM. Pete Little moved that the
meeting be adjourned; Chris Niemann seconded.
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