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Quincy United Soccer
Club, Inc.
Board
Meeting Minutes
January 10, 2007
Board
Members/Officers/Team Representatives Present:
Russ
Meyer, Vice-President; Jim Murphy, Treasurer; Nancy
Dreyer, Secretary; Michael Plant, Team Representative
U14 Boys ; Jane McNay, Director at Large and Team
Representative U12 Girls; Matt Longo, U12 Boys Coach and
Director of Coaching; Steve Venvertloh, U16 Boys Coach;
Pete Little, Team Representative U-12 Boys; Mike Foster,
Team Representative U-13 Girls; Kirk Rodemich, Team
Representative U-10 Boys; Mike Foley, U-13 Girls Coach;
Mike Holm, Team Representative U-14 Girls, Jim Thomas,
Coach U-13 Girls.
Officers, Board
Members unable to attend:
Dan
Brink, President, Greg Reis, U13 Boys Coach and Boys
Coordinator; Sarah Mueller, U14 Girls Coach; Tony Reis,
U-12 and U-10 Boys Coach, Dave Keck, U-11 Girls Coach
and Team Representative U-13 Boys.
Call to order
Vice-President Russ Meyer called the meeting to order at
7:06 PM. The meeting took place at the Knights of
Columbus.
Secretary’s Report
The
minutes for the December 13, 2006 meeting were presented
for approval. Jim Murphy moved that the minutes
be approved; Matt Longo seconded; the motion carried.
Treasurer’s Report
The
Treasurer’s Report, prepared by Jim Murphy, was
presented for review. Jim reported that most teams have
paid their spring fees, and that the rental fee for the
Indoor Tournament has been paid. Steve Venvertloh
moved that the report be approved; Pete Little seconded;
the motion carried.
Committee Reports…
Competition
Finance: Jim
suggested that any team that has not requested their
Application fee to play in Missouri get it to him ASAP.
He also noted that final rosters for each team need to
be submitted to him before getting their uniforms.
Fundraising:
Jim
Murphy reported the Toyota will be sponsoring the
outdoor tournament. Some details are still being
finalized.
Rules and Bylaws:
See
New Business.
Activities:
No
report.
Equipment:
Uniforms have been ordered.
Indoor Tournament:
Outdoor Tournament:
Pete
Little reported that the approval from the State of
Illinois is good. He will be having a meeting after the
Indoor Tournament is complete. Most people are still
committed to help work the tournament as they did last
year.
Website:
Nothing new to report. Let Jim Murphy know if you need
anything added to the website
Vice-President’s
Report
Russ
Meyer thanked Jim Murphy for the work on the website,
and recommended everyone submit information/photos to
Jim for placement on the website.
Russ
reported that the Executive Board met on January 8, 2007
and communicated on a number of topics including
hardship letters, player fees, uniforms, indoor &
outdoor tournament sponsors, advertising, teams,
Developmental League, hotel availability, by-laws,
spring out of town tournaments and a number of personnel
issues.
Russ
reported that he would be making a couple of motions
under “New Business”.
Director of Operations
Report
Terry
Bower presented the appropriate paperwork for the
Missouri SLYSA League for team registration and
tournament only teams registration. Terry noted that
the Club will not pay forfeit fees for teams who neglect
to send their “Conflict Dates” form to SLYSA. Terry
will contact team Representatives/Managers about the
tournaments their team will be playing this spring.
Call Terry if your team has too early of a start time
for any tournament this spring. He will work to get it
changed.
The
Indoor tournament has 6-7 teams. The Outdoor tournament
has received a lot of interest.
Director of Coaching
Report
Matt
Longo reported that 20 people, minimum, are needed to
hold a coaches licensing clinic by the State. Dan Brink
requested Matt try and get more people to be licensed
for coaching if they are interested. Matt is compiling
a list.
Matt
will be requesting practice schedules from coaches as
the season gets closer so he can attend and evaluate or
suggest helpful points for practice.
Dave
White’s Developmental group is going very well. The
Developmental League will be attending the Peoria
Tournament and the Quincy indoor and outdoor
tournaments.
President’s Report
Russ
Meyer noted that if anyone is planning on attending any
coaches or referee training or licensing classes, please
let Matt Longo know; there are others that may be
interested.
Old Business
No
report.
New Business
Cassy
Roth proposed taking action shots for the Club. Parents
won’t be obligated to by anything, but would like them
to all participate. Roth Sports Photos is offering to
take a Club picture, team pictures and individual player
photos for every team. They will be putting together a
Club Year Book/Memory Book to sell to any parent
interested. Roth Sports Photos offers to make a 10%
donation, on the regular price before taxes, back to the
Club for those purchases. An official proposal is on
file with the Club.
Matt
Longo noted that Cassy has worked for his high school
team; Matt said the work was very good. Her pricing is
lower than other businesses that do the same work.
Jim Murphy moved that Roth Sports Photos proposal be
approved; Nancy Dreyer seconded; the motion carried.
Russ
Meyer reported that the Bylaws, Article 1. Name,
Territory, and Offices - paragraph 1.1 Name,
needs to list the specific type of Not-for-Profit
business QUSC is registered as. Russ moved that
the change be approved, Jim Murphy seconded; motion
carried.
Bylaws, Article 12 – Procedures, Policies, and
Regulations, paragraph 12.4 needs to be revised to
say “Player fees and tryout fees are not refundable
except for a player moving out of the area or serious
injury when documented by a doctor’s note indicating
such. No refunds will be given if the player is playing
any other sport (competitive, schools, etc.) or other
such activity. Tryout fees are nonrefundable.”
Russ Meyer moved that the change be approved, Jim Murphy
seconded; motion carried.
Hardships are not in the by-Laws; policy only.
Hardships must be in writing, presented to an officer or
to the Club post office box. The letter must be dated
and signed and be specific enough to specify waiver or
alternate payment plan. Applicants must commit and be
held to work at Club events (especially both
tournaments) for 25 hours per player (@$10/hour). All
cases will be discussed and must be approved by the
Executive Board, not individual officers or coaches. A
Checklist of information was recommended to be put
together for handing out to those requesting a hardship.
Russ Meyer moved that the change be approved, Jim
Murphy seconded; motion carried.
The
Jefferson City, Missouri spring tournament has hotel
problems. The Executive Board recommended replacing
this tournament with the Tony Glavin Soccer Classic in
St. Peters, Missouri dated May 4-6. Russ Meyer
moved that the change be approve, Jim Murphy seconded;
motion carried.
Discussion:
A
soccer training article from Taylor Tollison is being
forwarded to Matt Longo for review.
The
date for the next board meeting was recommended being
changed to one week earlier, February 7, 2007, due to
the regular meeting falling on Valentine’s Day.
Jim Murphy moved that the change be approved, Russ
Meyer, seconded, motion carried.
Next Meeting
The
next meeting will be held Wednesday, February 7, 2007 at
7:00 PM at the Knights of Columbus.
Adjournment
The
meeting was adjourned at 7:48 PM.
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