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Quincy United Soccer
Club, Inc.
Board
Meeting Minutes
April 12, 2006
Board
Members/Officers/Team
Representatives
Present: Dan Brink,
President; Russ Meyer,
Vice-President; Lois
Jacobson, Treasurer;
Greg Reis, Boys
Coordinator; Matt Longo,
Girls Coordinator; Mario
Camacho, Director of
Coaching; Terry Bower,
Director of Operations;
Nancy Dryer BU-11 Team
Rep; Mike Plant,
BU-13Team Rep; Dave
Keck, BU-12 Team Rep;
Jane McNay GU-11 Team
Rep; Kent Watson, BU-9
Team Rep; Gail Grawe,
GU-12 Team Rep; Mark
Hayes, BU-8 Team Rep;
Doug Greenwell, BU-18
Team Rep; Steve
Venverloth, BU-15 Team
Rep.
Officers/Board Members
unable to attend: Jim
Murphy, Secretary;
Call To Order
President Dan Brink
called the meeting to
order at 7:05 p.m. The
meeting took place at
the Knights of Columbus.
Secretary’s Report
The minutes of the March
8, 2006 meeting were
presented for approval.
Dave Keck moved that the
minutes be approved;
Doug Greenwell seconded;
the motion carried.
Treasurer’s Report
The Treasurer’s Report,
prepared by Lois, was
presented for review.
Pete Little moved that
the report be approved;
Mike Plant seconded; the
motion carried. Long
report with many
entries, some questions
and discussion about the
beanies provided by AG
Edwards.
Committee Reports
Competition:
Brief discussion of
upcoming tournaments and
still need to beat the
bushes for teams to fill
out our Gem City
Shootout.
Finance: No
report.
Fundraising:
U-12 3v3 tourney had
good weather and
turnout, no official
numbers as of yet.
Rules and Bylaws:
No report.
Activities: No
report.
Equipment: Dave
Keck stated that the
uniforms ordered due to
the sizing issues were
in and being printed.
Big Toe has been
problematic to deal with
(have subsequently
discovered that Big Toe
has been sold and
essentially closed
down). Mark Hayes added
that the BU-8 socks were
drastically different
sizes between the red &
whites. Soccer balls
purchased through
Tri-City have had
several issues regarding
shape and inability to
hold air, Dave has been
requesting that coaches
collect the bad ones and
return. Lois cautioned
that going with the
lowest cost bidder is
not necessarily the best
course of action.
General statements were
regarding ordering
earlier will reduce some
of the stress of
deadlines, order (1)
extra uniform per team,
do not order until
player fees are paid in
full, use the uniforms
for more than one year
to reduce costs to
sponsors and lock in for
multi-year agreement.
Next year, establishment
of a bid sheet will
improve the process and
results. Recommend a
Team Managers only
meeting next year to go
over sizing, timing,
communications and other
responsibilities.
Special thanks to Dave
Keck for all the hard
work, long hours, many,
many phone calls and
doing whatever it takes
to get the teams
out-fitted and looking
sharp as a club and for
our sponsors also a
special thanks to Ted’s
Shirt Shack for their
continued assistance.
Indoor Tournament:
Money still cycling
through, reconciling
invoices and sales for
club logo wear.
Proceeds appear to be in
the $2,500 range.
Outdoor Tournament:
31 teams committed
so far, have heard from
several others, but
waiting for entry fee,
paperwork or both some
brackets are full
already. There has been
a change in Field
Marshall Chairperson,
Nancy Dryer, with Jim
Curran’s assistance are
assuming this
responsibility.
Weekly meetings
Thursdays @ ABVI, 7:30
PM, until tourney.
Website:
Always send team info
and updates to Jim
Murphy, he does a
phenomenal job of
keeping things updated
and accurate. He is
always looking for
suggestions and quickly
integrates them into a
web-site that we all can
be proud of.
Vice-President’s
Report: No
report.
Director of
Operations Report:
Columbia Medical forms
need to be notarized;
only copies need to be
submitted @ tourney.
Submit roster, new easy
roster forms. IL – IYSA
use e-travel system,
quick easy & efficient –
only hit submit once,
charges each time.
QUSC Gem City Shootout –
Those teams that are
registered in Missouri
need travel permits.
IL Medical Release Forms
(IYSA Web-site)
IL sanctioned tourney
Roster Form
Goals must be staked or
tied down… Huge
liability issue, $1,000
fine minimum.
Need to discuss club
insurance issues, with
regards to fundraisers
by club teams. As
always all such issues
must be approved by the
board (future executive
board agenda item).
Director of Coaching
Report:
No report.
President’s Report:
Thanks to everyone whom
has contributed to the
club in any way this
year. Dan’s goal is
that if a general
question is asked about
the club almost anyone
in the club should be
able to either answer it
or direct the person to
the proper individual.
But, if a specific
topic, then should go to
the proper chair, that
person has the best and
latest information, not
too mention that it
keeps the proper focus.
We are having a great
year to date: super
players and parents,
great coaching, good
leagues, great looking
new uniforms and 17
teams of enthusiastic
players. Thanks to
everyone.
Old Business:
No items.
New Business
Terry Bower:
Players Fees: With
those playing other than
CIYSL here are the final
determinations:
·
SCCYSA:
no additional charge,
costs are about the
same.
·
SLYSA:
Same as last year,
additional $75 / player.
For SLYSA, once have 5
teams form our club, get
voting and slotting
privileges.
These fees need to be
collected as soon as
possible.
Elections in July, need
nominations for:
·
Vice-President
·
Treasurer
1 BU-8 Player quit
immediately before the
Collinsville Tournament.
Lois: Food for thought
with respect for
Director’s @ Large.
Elect
D@L
from existing Team
Reps before election of
officers etc, need
seasoned / experienced
individuals and may be a
way
of increasing
participation within the
club.
Jane: Next year for all
new teams / new Team
Managers or Reps, have
an orientation session
to go over contacts, job
descriptions,
instructions by Terry &
Officers as necessary,
should aid in smoother
start and consistent
methods of getting
things done.
Mark Hayes: Question
about the number of
practices for the new
teams? Between coach &
team, talk with coach.
Are there more black
equipment bags available
for purchase?
Spring Leagues:
Either know assessment
increase up-front or
look at absorbing cost
across the club as a
whole.
Fall Leagues or
Tourneys:
Several teams have
expressed more than a
passing interest in
doing something other
than QSL this fall; this
would be a departure
from the past. Suggest
that the QUSC President
/ Officers send a letter
to their QSL
counterparts to ease
some of the potential
conflict. It has been a
small issue in the past,
but as the club starts
playing in higher
caliber leagues, it is
becoming apparent that
this will need to happen
at some point.
QSL numbers could
actually improve w/out
QUSC competitive teams
to compete against. QSL
could be a feeder or
strictly a recreation
league, like most other
regions currently have.
Need to solicit input
from the teams to see
how prevalent this
pattern is. Need
to determine fees if
playing fall league & or
tournaments, or each
team self-funds.
QSL’s web-site shows
declining numbers since
1999, but what is the
population trend? Is
there correlation?
Proposal – Steering
Committee; brainstorm
ideas and advise board.
Need to add to long-term
planning process.
Next Meeting
The next meeting will be
held on Wednesday, May
10, 2006 at 7:00 p.m. at
the K of C.
Adjournment
The meeting was
adjourned at 8:25 PM.
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